🛠️ What is Order Further Advance?
When a customer has a custom order in progress, they can make additional advance payments at any time while waiting for it to be made. Each payment is recorded as an Order Further Advance and adds to the total advance held against that order.
Permission required: Only users in the BR_ORDER_BILLING group can access this screen — the same permission needed to place orders. If you cannot see this option, contact your administrator.
Every further advance added here increases the customer's total advance balance. When the order is completed and invoiced, the full accumulated advance is automatically set off — the customer only pays the remaining balance.
🔖 Reserve Further Advance
•Against a stock item on hold
•Uses Reserve No (e.g. RS-A00042)
•Checks item not yet invoiced
•Saved as RESERVE_FADV
•No special permission needed
🛠️ Order Further Advance
•Against a custom-made order
•Uses Order No (e.g. OR-A00023)
•Checks order not yet invoiced
•Saved as ORDER_FADV
•Requires BR_ORDER_BILLING
No minimum amount — the customer can pay any amount they wish as a further advance. This is different from the initial order placement which has a minimum advance percentage.
See how advance payments build up on a custom order:
Advance Timeline — Order OR-A00023 (Est. Rs. 180,000)
Paid: Rs. 0
Balance: Rs. 180,000
🔍 Step 2: Find the Order
Enter the customer's Order Number from their order slip. The system looks up the order and confirms it is still open — meaning the craftsman has not yet completed and invoiced it.
The system checks that the order has not been invoiced — it looks for orders where
out_date is null. If the order has already been completed and invoiced, further advance cannot be recorded.Unlike Reserve Further Advance which any cashier can access, this screen requires the BR_ORDER_BILLING permission. Only authorised users can record further advances on custom orders.
From the customer's order slip
Simulates what the system checks
💰 Step 3: Record Further Advance Payment
Enter the amount the customer is paying now and select the payment mode. This is added to the total advance balance on the order. There is no minimum amount required.
ORDER VALUE
Rs. 180,000.00
ALREADY PAID
Rs. 45,000.00
BALANCE
Rs. 135,000.00
No minimum required — any amount accepted
💵 Cash
💳 Card
📄 Cheque
📱 Online Transfer
🔄 OGP Credit
🎁 Gift Voucher
The payment is saved as ORDER_FADV type in the payment records. Each further advance gets its own unique FA Number for reference and is linked to the Order No.
You can record as many further advances as needed while the order is being made. Customers often pay in instalments across several weeks — each payment is tracked separately with a date and FA number.
✅ Further Advance Recorded!
The payment is saved against the order. The advance balance is updated and a receipt is generated. The customer receives an SMS with the payment amount and new total if SMS is enabled.
📱 Customer SMS Confirmation
If SMS is enabled, the customer receives:
"Dear Customer, Further advance received for your order…"
"Dear Customer, Further advance received for your order…"
The SMS shows the amount just paid, the payment method, and the total advance accumulated to date. SMS is controlled by the administrator at system or branch level.
What happens next? The craftsman continues work. When the order is complete, it is brought into stock and then invoiced. Go to Stock Invoice, enter the Order No as an advance setoff — the full accumulated advance (1st advance + all further advances) is automatically deducted and the customer pays only the balance.
Voice Guide
Press Play to hear an explanation of this step.
Transaction Summary
Order No—
Customer—
Order Value—
Previously Paid—
This Payment—
New Total Paid—
Balance Remaining—
FA Number—
Key Points
• Needs BR_ORDER_BILLING permission
• Looks up Order No, not Reserve No
• Order must not be invoiced yet
• No minimum amount required
• Saved as ORDER_FADV type
• SMS shows cumulative total paid
• Looks up Order No, not Reserve No
• Order must not be invoiced yet
• No minimum amount required
• Saved as ORDER_FADV type
• SMS shows cumulative total paid
Quick Tips
• Enter Order No from the order slip
• Check status — must be active
• Any payment amount accepted
• Print receipt for customer
• All FA totals auto-apply on invoice
• Check status — must be active
• Any payment amount accepted
• Print receipt for customer
• All FA totals auto-apply on invoice