💳 What is Reserve Further Advance?
After a reservation is made, a customer can pay additional amounts towards their balance at any time before they collect the item. Each additional payment is recorded as a Further Advance and added to the total advance held for that reservation.
The Further Advance screen is used after a reservation has been created. You do not add items here — you simply top up the advance against an existing reservation number.
Every further advance payment increases the total amount already paid. When the customer finally collects and is invoiced, the full accumulated advance is automatically deducted from their invoice — they only pay the remaining balance.
No minimum amount rule here — unlike the initial reservation, there is no minimum percentage required for further advance payments. The customer can pay any amount they wish.
See how multiple advance payments build up against a reservation:
Advance Payment Timeline — Reserve RS-A00042
Item value: Rs. 120,000
Total Advance Paid: Rs. 0 | Balance: Rs. 120,000
Rs. 0Rs. 120,000
1st Advance: Rs. 0
Further #1: Rs. 0
Further #2: Rs. 0
🔍 Step 2: Find the Reservation
Enter the customer's Reserve Number (printed on their reserve slip). The system will look up the reservation and show all the details — items reserved, total value, and how much has been paid so far.
The system checks that the reservation is still active — it must not have been already invoiced or cancelled. If the reserve has been completed or cancelled, further advance cannot be taken.
From the customer's reserve slip
Simulates what the system checks
💰 Step 3: Record Further Advance Payment
Enter the amount the customer is paying now and select the payment mode. This amount will be added to the total advance already held for this reservation. There is no minimum amount required.
RESERVATION VALUE
Rs. 120,000.00
ALREADY PAID
Rs. 15,000.00
BALANCE
Rs. 105,000.00
Any amount — no minimum requirement
💵 Cash
💳 Card
📄 Cheque
📱 Online Transfer
🔄 OGP Credit
🎁 Gift Voucher
The payment is saved as RESERVE_FADV type in the payment records. Each further advance gets its own unique FA Number (e.g. FA-A00012) for reference and tracking.
You can record as many further advances as needed against the same reservation. The customer might pay in several instalments before coming to collect — each one is recorded separately with its own FA number.
✅ Further Advance Recorded!
The payment has been saved against the reservation. The customer's total advance is updated. A receipt is generated for this payment, and an SMS confirmation is sent if enabled.
📱 Customer SMS Confirmation
If SMS is enabled, the customer receives:
"Dear Customer, Further advance received…"
"Dear Customer, Further advance received…"
The SMS includes the amount paid now and the total advance accumulated to date — so the customer always knows where they stand. SMS is controlled by the administrator.
What happens next? When the customer is ready to collect, open Stock Invoice, scan the reserved item's tag, and the system loads the reservation with the full accumulated advance already applied. The customer only pays the remaining balance.
Voice Guide
Press Play to hear an explanation of this step.
Transaction Summary
Reserve No—
Customer—
Reservation Value—
Previously Paid—
This Payment—
New Total Paid—
Remaining Balance—
FA Number—
How it Differs
• No items to add — reservation already exists
• No minimum % — any amount accepted
• Adds to existing advance balance
• Gets its own FA reference number
• SMS shows cumulative total paid
• Reserve must be active (not invoiced)
• No minimum % — any amount accepted
• Adds to existing advance balance
• Gets its own FA reference number
• SMS shows cumulative total paid
• Reserve must be active (not invoiced)
Quick Tips
• Enter Reserve No exactly as on the slip
• Check reservation is still active
• Any payment amount is accepted
• Print receipt for customer
• Customer SMS is auto-sent if enabled
• Check reservation is still active
• Any payment amount is accepted
• Print receipt for customer
• Customer SMS is auto-sent if enabled